Organizing office space and accommodating workers in a comfortable and pleasant working environment can be a challenging task for many business owners. Of course, the reason for this may not be the lack of capabilities of the respective business people, but only in the lack of space and lack of funds to dedicate them to this “problem.” That is why a lot of today’s companies are turning to a new method of using offices and business centers, and this type of premises are called serviced offices.
Serviced offices, or as they are also known as managed offices or executive suites, are areas that can be rented for a short period and by various types of companies. This type of premises usually comes with a full range of available features and services and facility management companies are in charge of the maintenance and other elements of the overall quality of the location. Multiple benefits can come out of this model, and the most important ones are flexibility, convenience, and affordability.
Since the need for serviced offices is increasing by the day, companies who are offering this kind of services should invest as much as possible in the quality of their “product.” What this means is that the facilities in the location should be top-notch, the equipment and the machines should present the state-of-the-art devices, and the overall environment should ooze class and style.
Innovative ideas are often born in a relaxed working atmosphere, and if the office is inspiring and motivating – the entire team will be more productive and more driven to create meaningful results. The task of producing such an atmosphere may be challenging, but if you manage to bring an air of professionalism into your office space – the rewards can be surprising and very lucrative.
The flexibility of serviced offices is one of their primary features, and this characteristic allows them to integrate several companies on one floor, or to incorporate the principle of hot desking into their cubicles or conference rooms. However, certain facilities are “the norm” in this business, and every owner of a serviced office area should be aware of those requirements. For instance, the vast majority of executive suites will offer reception services, fully functional IT infrastructure, machines, and other resources that are needed for an average working day in an office.
Tenants will usually share these services and use them simultaneously, and this allows for reduced costs and improves the functionality of the business. On the other hand, conference rooms, meeting rooms, and cubicles have to be shared in a way that relies on different schedules and different periods of usage. What this means is that one company can use the conference room in a particular period, and after that time is over – another enterprise can hold a meeting or a presentation in the same location. When creating a serviced office space, is vital to consider all of those methods and situations carefully, and to create a layout and organizational plan that will suit the needs of your customers in the best possible way.
As a relatively new method of doing things and organizing office space serviced offices and hot desking is still on the rise, and this system is experiencing incredible growth rates. As a matter of fact, more and more business owners realize that renting the space is much a better alternative to buying it, and that is why the business of leasing fully functional office areas is thriving at the moment.
These premises are also known as managed offices, executive suites, or executive centers, and this system is now spread out all over the world. Enterprises also use a model called “hot desking,” which is an even more radical method where workers of various companies use the same office space (the same desks, hence the name), and they do it in different shifts and at different periods. It remains to be seen if these models are going to become the norm, but the process of moving into an office where everything is already set up is certainly a pleasant business activity.
Serviced offices are typically under the ownership and control of a facility management company, and this enterprise takes care of the maintenance, organization, and all aspects of the business. These companies then rent out space to interested parties, i.e. companies who are need of such premises. Usually, broker agents act as the middleman during the process, and they are the ones who find the clients and work on getting the deal through.
Various types of companies and corporations can be in need of fully furnished office space, and everything depends on their circumstances and plans for the future. For example, if a business is expanding and moving into another country or distant geographic location, the owners will probably want to set up a temporary franchise or a subsidiary to “test the waters” and see if a permanent branch would be successful. Similarly, if a company is expanding its premises and elaborate construction work is going in their old space, they will be forced to relocate their workers into an area that will allow for an uninterrupted flow of business activities and operations.
Immediate occupancy is perhaps the most important characteristic of executive suites, and companies usually want to move in as soon as possible. Since the office space is already set up and ready to use, there is no unnecessary time wasting, and the process can be efficient and straightforward.
Besides being located at a prestigious address, businesses can have access to various facilities and equipment that would be hard to come by in some other scenario. For example, most serviced offices will provide you with reception services, IT infrastructure, machines and supplies that are needed on a daily basis in an average office, and so on. Besides these services, clients usually have access to various other features, such as conference rooms, meeting rooms, pantry, 24-hour security, etc. However, these additional facilities are typically charged extra, i.e. on a pay-as-you-use principle, but even this is convenient to the majority of clients who are in need of serviced office space.
Like everything else, the ways in which we do business are susceptible to change, and the unstoppable wheels of evolution are always moving ahead and bringing progress and modernity. Such is the case with the traditional way of working in an office and perhaps spending your entire working career within the same four walls. Since this model promotes isolation and puts more stress on the cooperation within the team, modern companies are incorporating an entirely new model of organizing the workspace and promoting interaction between coworkers.
To be more precise, this new system works in a way that companies simply rent out office space and return it to “the owner” once they are finished, i.e. when they no longer have the need for that particular space. These offices are called serviced offices, and they predominantly work on a short-term basis. Enterprises that rent out serviced offices are usually looking for a temporary solution and the option of leasing fully furnished and completely functional space is highly convenient to the vast majority of business owners.
Serviced offices are known by several different names, and since the model is relatively young – no universal title or definition can be given to this organizational method. Some of those other terms are managed offices, business centers, executive suites, and so on. But, no matter the name, a facility management company typically owns these offices, and the deals of leasing the space are usually conducted by a broker. Agents act as the middleman in the process of finding the companies who are in need of serviced offices and then sealing the deal with the facility management company, i.e. the owner of the premises.
Various types of businesses can be in need of office space, and everything depends on the structure of the company and its current circumstances. For example, start-up companies and smaller enterprises use this method of leasing office space since it does not require a long term commitment. Similarly, project-based teams and groups of people (for example – political campaigns) are often using serviced offices as their temporary location and headquarters.
As we already said, there are several advantages of using serviced offices and hot desking, and these new ways of thinking and organizing office space are not only affordable and cheap, but they promote team spirit and better cooperation with the group. Modern businesses are discarding the burden of tradition and old ways of doing things, and multiple benefits are coming out as a result of these changes.
Serviced offices require no investment in furniture, equipment, and other facilities, and this significantly reduces the costs of starting a new company. Also, maintenance is left to the owner of the space, and that is also one less thing to worry about. Serviced areas work on a straightforward pay-as-you-use system, and this characteristic gives business owners a lot of freedom and flexibility.